Allocation size & vehicle preference

• Roughly what allocation size are you targeting for this strategy? Options: Under $5M, $5M - $25M, $25M - $100M, $100M - $250M, Over $250M (please specify in the next field), Undecided
• Which investment vehicle do you prefer for this allocation? Options: Commingled fund (pooled vehicle), Separately managed account / segregated mandate, Co-investment or direct exposure, No strong preference / open to discussion, Other (please describe)

Decision authorities and timeline

• Who will provide final sign-off for an allocation of this size? Options: Chief Investment Officer, Investment Committee, CFO or Treasurer, Board / Executive Committee, Shared sign-off (multiple stakeholders), Other (please specify)
• What is your target decision timeline for committing capital? Options: Immediate (within 30 days), Short (30 to 90 days), Medium (3 to 6 months), Long (6 to 12 months), Undetermined
• Briefly what is driving that timeline?

Compliance and investor constraints

• Do you have any regulatory, tax, or investment policy constraints that would affect this allocation? Options: No material constraints, Investor type restrictions (for example certain legal entity types), Prohibited jurisdictions or sectors, Limits on leverage or derivatives, Data residency or reporting requirements, Other (please describe)
• If any constraints apply, please summarize the key restrictions or required approvals.

Readiness for full discovery

• Based on the above, would you like to proceed with a full discovery conversation to review portfolio fit and operational terms? Options: Yes please propose times, Not yet need internal alignment first, No this is not a fit at this time

Getting Oriented: a quick alignment before we dig in

• Tell me about the allocation size range and vehicle type you are actively considering right now Options: <$25m, $25m–$50m, $50m–$100m, $100m–$250m, >$250m, Not yet decided
• Which of these timelines best matches your expected decision window Options: Immediate (0–4 weeks), Near term (1–3 months), Medium (3–6 months), Longer (6–12 months), Undecided
• Walk me through how a new alternatives allocation moves from initial interest to a formal commitment at your organization
• Describe the reporting cadence and detail level your investment committee expects before they will review a new manager Options: Monthly attribution and positions, Quarterly overview with selected positions, Full position-level transparency on request, Manager-level composites only, Other

What success looks like, not just returns

• If this allocation had to be judged by a single measurable outcome six months after funding, which metric would determine success for your committee Options: Net return vs target benchmark, Downside relative to policy drawdown, Correlation to core portfolio, Liquidity and cashflow reliability, Risk-adjusted return (e.g., Sharpe), Other
• On a scale from 1 to 5, how critical is minimizing drawdown relative to chasing incremental return in this mandate Options: 1 - Return first, 2, 3 - Balanced, 4, 5 - Drawdown first
• How do you currently quantify acceptable liquidity for new allocations, and which trading cadence would be a deal-breaker Options: Daily liquidity, Weekly liquidity, Monthly liquidity, Quarterly or longer, Will vary by vehicle
• Share an example of a past allocation that met investment targets but failed operationally or politically, and what your team learned from it
• Which single unmet criterion would cause you to pause or walk away from an otherwise attractive investment Options: Insufficient liquidity, Unacceptable fees or structure, Lack of transparency on positions, Key-person risk, Operational gaps, Regulatory or compliance concerns

Where your portfolio is already committed and why it matters

• Walk me through the strategies and managers that currently represent your largest exposures in alternatives and hedge funds Options: Long/short equity, Macro, Relative value, Event-driven, Multi-strategy, Quant systematic, Other
• Who on your investment team owns monitoring of correlation and crowding risk, and how do they report concerns to the committee
• Describe any recent periods where correlations within your alternative sleeve increased unexpectedly and how that affected rebalancing or sizing decisions
• When you run scenario or stress tests, which result would immediately reduce the proposed allocation size Options: Loss beyond target drawdown, Correlation spike to core equities, Liquidity shortfall under stress, Margin or financing risk, None of the above
• If a manager's historical scenarios show persistent overlap with your top three exposures, what would you need to see to still move forward Options: Lower target size, Side letter protections, Custom reporting on exposure, Trial period with limits, Not willing to proceed

How decisions actually get made in practice

• In your last allocation of comparable size, what was the single trigger that moved the committee to approve the investment Options: Convincing track record, Demonstrated risk controls, Operational due diligence sign-off, Reference checks, Competitive fee terms, Other
• Who are the decision-makers and technical reviewers who must sign off before capital can be released, and what are their primary concerns
• Would a strong operational readout (audited financials, administrator confirmation, custodian connectivity) accelerate your timeline even if the committee wanted deeper performance analysis Options: Yes, significantly, Somewhat, No, performance drives timing, Depends on other factors
• By when would you realistically need a final investment pack to hit your next committee cycle Options: Within 2 weeks, 2–4 weeks, 1–2 months, 3+ months, No firm date
• What single scheduling or governance failure would be sufficient to stop the allocation this quarter Options: Missing committee meeting, Lack of quorum, Legal approval delay, Operational blockers, Change in fiduciary mandate

The practical obstacles that kill momentum

• Why do previous manager processes stall at your organization, beyond performance questions Options: Operational readiness, Resource constraints for diligence, Procurement/legal cycles, Internal politics, Other
• Are there regulatory or internal compliance constraints that regularly extend onboarding by more than a month Options: Yes, often, Sometimes, Rarely, No
• Tell me about the last time an operational issue required you to delay funding, and who owned resolution
• On a scale, how confident are you that your custodian and administrator can accept a new managed account or commingled subscription within your target window Options: 1 - Not confident, 2, 3 - Somewhat, 4, 5 - Very confident
• To proceed now, which operational or legal gap would immediately require remediation before you could accept capital Options: Missing AML/KYC signatories, No custodian connectivity, Outstanding legal redlines, Audit or NAV reconciliation issues, Other

Who else is on the shortlist and why they matter

• Name the other solution types or manager categories you are actively evaluating alongside this opportunity Options: Incumbent manager re-ups, Internal strategy builds, Fund-of-funds, Separately managed accounts, Passive alternatives or ETFs, Other
• Are any internal stakeholders advocating for solving this need without an external manager, and who would lead that effort Options: Yes - investment team, Yes - operations, No, Unsure
• How many incumbent relationships of similar mandate are still under consideration for additional allocation Options: None, 1, 2–3, 4 or more
• What would have to be true about your current approach for you to keep it rather than move to a new manager Options: Costs materially lower, Performance gap closed, Operational risk reduced, Better liquidity terms, Inertia - no stakeholder pushes to change
• If an internal option is proposed as a serious alternative, what proof would convince you an outside manager is still preferable Options: Superior downside protection, Better correlation profile, Lower implementation burden, Stronger team stability, Clearer reporting

Operational readiness: what must be solved before money moves

• Does your team currently have a dedicated operations lead who will manage onboarding and custodian/administrator coordination Options: Yes, No, shared responsibility, No, needs to be assigned, Unsure
• List the third-party systems or custodians that must integrate to accept capital and feed reporting back to your team
• Do you have internal technical capacity to complete any required API or direct data integrations, or would you rely on the manager and their administrator Options: Full in-house capacity, Partial, with vendor help, Rely on manager/administrator, Undecided
• By when can your legal and compliance teams complete an initial review of subscription and side-letter terms Options: Within 1 week, 1–3 weeks, 3–6 weeks, Longer than 6 weeks, Not started
• Name the single missing item (for example, signatory, audited financials, custodian connectivity) that, if unresolved, would prevent account opening and acceptance of capital

Early trials, proofs, and the finish line

• Assuming a 3-month trial or managed-account test matches the expected return and liquidity profile, what internal hurdle would still stop you from allocating full size Options: Committee comfort with team, Legal or operational redlines, Budget or allocation caps, Unresolved reference checks, Nothing - would proceed
• When could your committee convene to review a final investment pack if it were delivered to schedule Options: Next available meeting (within 2 weeks), Within 2–4 weeks, 1–2 months, Longer than 2 months
• List the specific deliverables your committee requires to move from interest to commitment (for example, track record audit, reference letters, operational questionnaires)
• Would meeting clearly defined pilot thresholds remove remaining internal objections and allow you to sign within 30 days of a successful pilot Options: Yes, would sign, Likely, with minor approvals, No, further approvals needed, Unsure
• Who on your team should we keep closely informed as we prepare materials and run any pilot, and what is the best way to share progress with them Options: CIO or delegated PM, Head of operations, Legal/compliance lead, Investment committee secretary, Other

• Strategy & Risk Review, Live Walkthrough

• Confirm the current state and its cost
• You confirm that the scenario analysis quantifies the strategy's incremental volatility, drawdown, and correlation in terms your committee requires.
• Deliver a tailored scenario pack showing historical portfolio-level P&L, correlation matrices, and stress-period drawdowns for baseline and two sizing options.
• You agree on a concrete list of metrics and documents required for investment committee review and acceptance criteria for the allocation.
• Run portfolio scenarios with the strategy
• Provide current portfolio allocations and a list of exposures you want preserved or avoided in the analysis.
• Stress-test drawdown and recovery behavior
• You identify any remaining objections and confirm whether the presented evidence resolves them or what additional proof is required.
• Schedule a follow-up committee preparation session with the agreed materials and decision milestones.
• Confirm fit against your risk constraints
• Agree the remaining committee evidence and next steps

• Strategy & Risk Review, Live Walkthrough
• Strategy & Risk Review Deck
• Strategy & Risk Solution Brief

• meeting
• slides
• document

• Investment Committee Briefing: Curated Materials for an Allocation Decision

• Thesis + Reframe
• Committee members understand the economic metric that matters and can translate the pack into that metric.
• Each committee member: read the pack and list your top 3 open questions within three business days.
• Committee identifies any missing evidence they require (ops, legal, or reference) and assigns owners to obtain it.
• Cost of Inaction (illustrative arithmetic)
• Committee chair: confirm the target allocation size and the date of the next decision trigger (renewal, funding committee, or planning review) so the pilot can be back-timed.
• Evidence Review (track record, reporting samples, legal highlights, references)
• Agree on either (a) proceed to vote based on the pack, or (b) approve a defined low-lift pilot and a date to review pilot evidence.
• Ops lead: flag any operational or legal document you must see to clear onboarding (admin, custodian, audit confirmation).
• Common Committee Objections & Responses
• Decision Path & Low-Lift Pilot

• Briefing: Investment Committee Pack — Read Before the Committee
• Investment Committee Deck — Curated Materials to Support a Vote
• One-Page Solution Brief — For the Investment Committee

• meeting
• slides
• document

• Site Visit Report, Investment Office
• Site Visit Report, Operations and Technology
• Reference Calls Consolidation
• ODD Findings Consolidation and Remediation Plan

• Prepare an evidence-tracking register to monitor submission status against each remediation acceptance criterion.
• Confirm reference call set and note-taking standard
• A consolidated reference-call matrix is produced with ratings, verbatim notes, and linkages to ODD findings.
• A prioritized list of follow-up questions and evidence requests driven by reference input is agreed.
• Prepare the consolidated reference-call matrix including ratings, verbatim excerpts, and references to related ODD findings.
• Draft the follow-up question pack and evidence requests derived from reference contradictions or confirmations.
• Flag any references requiring re-contact for clarification and specify the clarifying questions to ask on re-call.
• Recap consolidated findings from site visits and references
• The final ODD findings report is approved with a prioritized remediation plan and named owners for every remediation item.
• Clear acceptance criteria and milestone checkpoints are defined for each remediation item.
• Publish the final ODD findings report and remediation plan including named owners, timelines, and acceptance criteria.
• Schedule the first remediation milestone checkpoint with the defined reporting template and frequency.
• Confirm visit scope and evidence checklist
• A draft site-visit report for the investment office is produced containing documented findings and a list of missing evidence items.
• Immediate escalation items are identified and ranked by severity and impact for follow-up.
• Produce the draft site-visit report including photos, notes, and the evidence checklist for the investment office.
• List missing evidence items and request the specific documents and time bounds needed to close each gap.
• Log immediate escalation items with required next-step descriptions and proposed timelines for resolution.
• Confirm operations and tech control mapping
• A draft operations and technology site-visit report is completed with control mappings and a ranked gap list.
• A list of required technical evidence and sample windows for testing is agreed for follow-up collection.
• Produce the operations and technology draft report including control mappings, evidence requests, and gap descriptions.
• Compile a technical evidence request list with specific file names, time ranges, and formats required for validation.
• Identify items requiring external specialist review or forensic validation and document the rationale for referral.
• Walk through investment process and decisioning
• Review each reference summary and rate signals
• Prioritize risks and remediation sequencing
• Review middle and back office processes and reconciliations
• Assess IT infrastructure and access controls
• Validate people, succession, and key person controls
• Define remediation items, owners, timelines, and acceptance criteria
• Map reference signals to site findings
• Record control gaps and draft remediation suggestions
• Agree follow-up questions and evidence paths
• Agree governance and milestone checkpoints
• Document findings and immediate escalation items

• Onboard Commingled Flagship Fund Subscription
• Establish Separately Managed Account (SMA)
• Set Up Co-Investment Vehicle Access
• Provide Monthly Performance Attribution Report
• Provide Factor Exposure Analysis
• Deliver Risk Decomposition Package
• Export Position-Level Transparency File
• Deliver Monthly NAV and P&L Statements
• Provision Independent Fund Administration Services
• Deliver Annual Audited Financial Statements
• Host Quarterly Investment Review Presentation
• Provide On-Demand Access to Portfolio Managers and Risk Officers

Onboard Commingled Flagship Fund Subscription

• Do you intend to subscribe directly to the commingled flagship fund or via a feeder/intermediary structure? Options: Direct subscription, Via feeder/intermediary, Undecided
• How large is the allocation you are targeting for the flagship fund (USD)? Options: Less than $5,000,000, $5,000,000 - $25,000,000, $25,000,000 - $100,000,000, More than $100,000,000
• Which share class or fee schedule do you prefer for the flagship vehicle (select the closest match)? Options: Institutional / reduced fee, Standard retail-class fee, Performance-only or bespoke fee, Require discussion
• Which side-letter provisions are material to your decision (for example: additional reporting cadence, liquidity carve-outs, information rights)? Options: Additional reporting cadence, Preferential liquidity terms, Most-favored-nation clause, Enhanced information rights, No side-letter required
• Which documents will you require as final evidence of subscription readiness (signed subscription agreement, proof of wire, executed side-letter)? Options: Signed subscription agreement, Proof of cleared wire for minimum commitment, Executed side-letter, KYC/AML clearance from custodian
• Do you require position-level NAV attribution as part of the monthly reporting for the flagship subscription? Options: Yes - position-level CSV/extract, Yes - summarized attribution only, No - aggregated performance suffices

Establish Separately Managed Account (SMA)

• Which SMA structure are you requesting: fully segregated mandate, model portfolio overlay, or managed account with delegated trading limits? Options: Fully segregated mandate, Model portfolio overlay, Managed account with delegated limits, Undecided
• How many mandates or portfolios will require SMA setups under this request? Options: 1, 2-3, 4-10, More than 10
• Which custodian or prime broker will hold the SMA accounts, and can you provide account-opening forms or connectivity requirements?
• What trading authority and pre-trade limits do you require in the SMA (e.g., instrument-level limits, sector exposures, gross/net leverage caps)?
• Which operational acceptance criteria must be met before the SMA is live (signed SMA agreement, custodian account opened, admin onboarding complete)? Options: Signed SMA agreement, Custodian account opened and wired, Administrator onboarding complete, Compliance/KYC cleared
• Do you require bespoke reporting templates for SMAs including position-level holdings, T+1/P+0 trade blotter, or tax lot detail? Options: Position-level holdings (CSV), T+1 / trade blotter, Detailed tax lot reporting, Standard monthly report only

Set Up Co-Investment Vehicle Access

• Which form of co-investment access are you seeking (direct co-invest, sidecar vehicle, or club deal)? Options: Direct co-invest, Sidecar vehicle, Club deal, Undecided
• How much incremental capital do you plan to allocate to co-investments on an annual basis (USD)? Options: Less than $5,000,000, $5,000,000 - $25,000,000, $25,000,000 - $100,000,000, More than $100,000,000
• Which approval workflow does your investment committee require for each co-invest opportunity (pre-approval thresholds, deal-by-deal sign-off, delegated authority)? Options: Pre-approval thresholds, Deal-by-deal sign-off, Delegated authority to investment team, Combination
• Which legal and economic acceptance conditions must be satisfied to commit to a co-invest (signed side-letter, investor rights agreement, minimum subscription executed)? Options: Signed side-letter, Investor rights agreement executed, Minimum subscription funded, Regulatory clearance obtained
• Do you require separate reporting and P&L waterfalls for co-invest vehicles distinct from the commingled fund reporting? Options: Separate reporting and waterfall, Aggregated reporting only, Separate reporting only
• Which counterparty or operational integrations are required for co-invest acceptance (custodian onboarding, subscription agent, transfer agent)? Options: Custodian onboarding, Subscription agent setup, Transfer agent wiring instructions, Administrator integration

Provide Monthly Performance Attribution Report

• Which attribution model do you require for monthly reporting (return-based attribution, holdings-based attribution, multi-factor decomposition)? Options: Return-based attribution, Holdings-based attribution, Multi-factor decomposition, Undecided
• What level of granularity do you want in the attribution report (strategy-level, sector-level, position-level)? Options: Strategy-level, Sector-level, Position-level
• Which file format do you prefer for position-level attribution exports (CSV, XLSX, or custom API endpoint)? Options: CSV, XLSX, Secure API endpoint
• Do you need gross-of-fees and net-of-fees attribution lines shown separately in the monthly pack? Options: Both gross and net, Net of fees only, Gross of fees only
• Which benchmark(s) and currency basis should be used for attribution (custom composite, market index, USD/EUR/GBP base)? Options: Custom composite, Market index, Client-specified benchmark, USD base, EUR base, GBP base
• Are there regulatory or internal compliance disclosures that must be included in the monthly attribution (leverage, derivatives notional, short positions)? Options: Leverage disclosure, Derivatives notional, Short positions, No additional disclosures

Provide Factor Exposure Analysis

• Which factor model should be used for exposure analysis (equity Fama-French style factors, fixed income duration/credit factors, custom multi-asset factors)? Options: Equity factor model, Fixed income factor model, Custom multi-asset model, Undecided
• How frequently do you want factor exposures calculated (monthly, weekly, daily) for monitoring purposes? Options: Monthly, Weekly, Daily
• Which output format do you need for factor exposures (PDF summary, CSV timeseries, API feed)? Options: PDF summary, CSV timeseries, API feed
• Do you require historical backtest or rolling-window exposure charts for correlation analysis against your existing portfolio? Options: Rolling-window exposure charts, Backtest correlations, Both, No historical analysis
• Which threshold for concentration/limit alerts should trigger a review (for example: single-factor exposure > 2x benchmark or sector > 15%)? Options: Single-factor > 2x benchmark, Sector > 15%, Investor-defined threshold, No alert thresholds
• Are stress-test scenarios required alongside factor exposures (e.g., 2008 drawdown, 2020 volatility spike, interest-rate shock)? Options: 2008-style drawdown, 2020 volatility spike, Interest-rate shock scenario, No stress tests

Deliver Risk Decomposition Package

• Which risk metrics must appear in the decomposition package (value-at-risk VaR, expected shortfall, volatility, beta to benchmark)? Options: Value-at-Risk (VaR), Expected shortfall (ES), Volatility, Beta to benchmark, Drawdown analysis
• How should exposures to liquidity and counterparty risk be reported (narrative findings, quantitative stress results, counterparty lists)? Options: Narrative findings, Quantitative stress results, Counterparty lists, Combination
• Which time horizon do you use for risk calculations (daily returns, 3-month rolling, 12-month rolling)? Options: Daily returns, 3-month rolling, 12-month rolling
• Do you require scenario-based decomposition showing contribution to loss under defined shocks (interest-rate rise, credit widening, equity collapse)? Options: Yes - scenario contribution, No - standard decomposition only
• Which delivery format do you prefer for the package (presentable PDF deck, raw quantitative workbook, API deliverable)? Options: PDF deck, Quantitative workbook (XLSX), API deliverable
• Are independence or third-party validation documents required for the risk models (model validation reports, audit of risk calculations)? Options: Model validation report, Third-party audit, No third-party validation required

Export Position-Level Transparency File

• Which frequency do you need position-level exports (monthly EOM, weekly, daily end-of-day)? Options: Monthly EOM, Weekly, Daily end-of-day
• Which file schema do you require for the position export (CSV with specified headers, JSON API payload, secure SFTP extract)? Options: CSV with headers, JSON API payload, Secure SFTP extract
• What fields must the position file include (CUSIP/ISIN, quantity, market value, average cost, realized/unrealized P&L)? Options: Identifier (CUSIP/ISIN), Quantity, Market value, Average cost, Realized/unrealized P&L
• Do you require pre-trade or post-trade holdings linkage (trade blotter to holdings reconciliation) in the exported file? Options: Pre-trade linkage, Post-trade only, Both pre- and post-trade
• Which security identifiers must be authoritative in the file (ISIN, CUSIP, internal ID) for your portfolio systems? Options: ISIN, CUSIP, Internal ID, Multiple identifiers
• Are there encryption or delivery constraints for position files (PGP encryption, SFTP, secure API with token authentication)? Options: PGP encryption, SFTP, Secure API token, No special constraints

Deliver Monthly NAV and P&L Statements

• Which components must appear on the monthly NAV and P&L statements (beginning NAV, contributions/withdrawals, fees, realized/unrealized P&L)? Options: Beginning NAV, Contributions/withdrawals, Fees, Realized/unrealized P&L
• Which valuation policy should be used for illiquid holdings on the NAV statements (observable market price, model valuation with description)? Options: Observable market price, Model valuation with methodology note, Hybrid approach
• Do you require audit-ready trail documentation attached to monthly statements (valuation inputs, pricing sources, reconciliation schedules)? Options: Yes - audit trail attached, No - standard statement only
• Which currency basis and FX translation method do you need for NAV reporting (base currency USD, monthly FX spot translation, average rate)? Options: USD base, EUR base, GBP base, Monthly FX spot, Average rate
• Are there recipient and distribution controls for NAV statements (investor-only distribution list, platform portal upload, SFTP distribution)? Options: Investor-only distribution list, Platform portal upload, SFTP distribution, Email distribution
• Which timing SLA do you require for monthly NAV delivery after month-end (T+5, T+10, T+20)? Options: T+5, T+10, T+20, Custom

Provision Independent Fund Administration Services

• Which administration scope do you require from the independent administrator (NAV calculation, investor statements, corporate secretarial)? Options: NAV calculation, Investor statements, Corporate secretarial, All of the above
• Which service-level expectations must the administrator meet (audit support, reconciliations frequency, response time for investor queries)? Options: Audit support, Daily/weekly reconciliations, Investor query SLA
• Do you require the administrator to support a specific fund domicile or regulatory regime for filings (onshore jurisdiction, offshore vehicle, FATCA/CRS reporting)? Options: Onshore domicile, Offshore vehicle, FATCA/CRS reporting support, Other filings
• Which onboarding artifacts must be provided to the administrator prior to live operations (signed LPA/operating agreement, capital call schedule, valuation policy)? Options: Signed LPA/operating agreement, Capital call schedule, Valuation policy, Subscription agreements
• Are there custodian or prime broker reconciliations that the administrator must perform (daily cash reconciliation, monthly position reconciliation)? Options: Daily cash reconciliation, Monthly position reconciliation, Both
• Which data transfer methods do you need between the manager and administrator (secure SFTP, encrypted email, API integration)? Options: Secure SFTP, Encrypted email, API integration

Deliver Annual Audited Financial Statements

• Which audit standard must the financial statements comply with (IFRS, US GAAP, or local GAAP)? Options: IFRS, US GAAP, Local GAAP, Client-specified
• Who is the lead contact on your side for audit requests and schedules (name and role)?
• Which supporting schedules must accompany the audited statements (investment schedule, fee calculation schedules, related-party disclosures)? Options: Investment schedule, Fee calculation schedules, Related-party disclosures, All listed
• Do you require a management representation letter template or will you provide one tailored to your governance? Options: Provide our template, Need administrator/manager template, Will finalize during audit
• By what timeline do you need the audited financials delivered after year-end (90 days, 120 days, 180 days)? Options: 90 days, 120 days, 180 days, Custom
• Are there investor-specific audit delivery requirements (separate copies for limited partners, translated versions, notarized copies)? Options: Separate LP copies, Translated versions, Notarized copies, No special requirements

• Subscription Agreement
• Side Letter (Investor Rights)
• Governing Fund Agreement Confirmation
• Acceptance Criteria & Closing Deliverables Checklist
• Execution Milestones & Closing Schedule
• Capital Transfer Instructions & Wire Acknowledgement
• Signatory & Corporate Authority Certificates
• Tax & Regulatory Documentation
• Closing Confirmation & Subscription Receipt

• Go-live Health Check
• First Performance Measurement
• Acceptance Gate Review (Day 90)
• Quarterly Investment Review

• Schedule any interim technical or operational working sessions needed to resolve high-priority blockers before the next quarterly review.
• Restate acceptance criteria and numeric targets
• Produce a documented pass or fail decision for each acceptance criterion recorded in Investment Scope.
• If any criteria are unmet, record remediation steps with deadlines and owners to achieve acceptance.
• Store the acceptance decision and evidence in the shared project workspace for auditability.
• Publish the acceptance decision record summarizing pass/fail status and supporting data to the shared workspace.
• If remediation is required, open remediation items with milestones and expected completion dates.
• Confirm the buyer signatory method and capture the signatory record in the platform per the agreed governance procedure.
• Performance attribution vs objectives
• Confirm ongoing performance and correlation to the buyer's policy benchmark remain within agreed tolerances.
• Ensure operational reporting meets timeliness and completeness expectations and note any remediation items.
• Clear or assign priority to open issues in the shared channel with target resolution dates.
• Publish the quarterly performance and risk pack with exposure tables and attribution detail linked to the Investment Scope targets.
• Close low-priority enhancement requests or move them to a tracked backlog with expected review dates.
• Re-confirm success criteria and ownership
• Confirm reporting feeds and custodian/administrator links are operational and verified.
• Record any critical blockers with target resolution dates and owners.
• Ensure buyer users can access required reports and the shared communication channel is established.
• Produce a one-page deployment verification summary showing account, custody, and reporting feed status.
• Open tickets for each blocker with a target resolution date recorded in the shared issue channel.
• Confirm buyer user list and access levels, and update access if gaps are found.
• Present first performance and reporting data
• Establish whether net-of-fees rolling 3-month return aligns with expectations recorded in Investment Scope.
• Confirm month-end report delivery timeliness and identify actions if delivery exceeds the agreed days-after-period target.
• Record corrective actions with resolution dates that move the engagement toward the acceptance gate.
• Deliver a performance and reporting packet that maps each metric to the corresponding target recorded in Investment Scope.
• Create a remediation plan for any metric failing to meet targets, including specific steps and completion dates.
• Schedule a data verification checkpoint one week before the acceptance gate meeting to confirm data readiness.
• Present outcome data against each criterion
• Diagnose deviations from targets
• Deployment and connectivity validation
• Risk profile and drawdown analysis
• Operational and reporting health
• Early adoption and access signals
• Document pass/fail per criterion
• Agree corrective actions and timelines
• Shared channel issues and enhancement requests
• Open issues and blockers
• Confirm path to the acceptance gate
• Capture formal acceptance decision and follow-up items
• Agree next actions and schedule
• Agree immediate remediation actions