How soon this actually stops your line

• How soon do you need replacement parts to avoid production impact for your line? Options: Within 24 hours, 48 hours, 3-5 days, This week, More than a week
• Right now, which part numbers are causing the most immediate risk to your line? List part number and revision if applicable.
• List the required quantities per part number for the next 30 days, split by planned shipments if available.
• Tell me the delivery deadlines you must meet for each part number and which customer or line they tie to.
• Select the authenticity evidence you require to consider a lot acceptable on delivery Options: Certificate of Conformance, X-ray images, Decapsulation report, Electrical test report, Traceability to original PO, Manufacturer markings verification, Other
• If any of these details change in the next 24 hours, who on your team must be notified first? Options: Procurement manager, Quality engineer, Plant manager, Supply chain expediter, Other

The failure that costs you most

• If a single lot failed inspection, estimate the operational cost to you or the lost production hours in the next week.
• Estimate how many production hours or finished units you typically lose per day while you are short of these parts.
• Describe the last time a counterfeit or bad lot disrupted production for you, including immediate consequences and who had to respond.
• Name the teams who must approve an emergency buy for you when risk to production is high Options: Procurement, Quality, Operations/Plant, Finance, Legal, Other
• Pick the top three downstream impacts that would matter most to your business if these parts fail to arrive or fail inspection Options: Production stoppage, Late customer delivery, Warranty or field failures, Costly rework, Expedited freight costs, Regulatory or compliance risk

Acceptance, testing, and who signs off

• Who in your procurement or quality organization has final authority to accept third-party test reports for incoming lots? Options: Quality director, Head of procurement, Plant manager, VP operations, Cross-functional committee, Other
• Which traceability documents does your team require for a lot to be accepted by default Options: Full lot genealogy, Original manufacturer PO, Packing list with serial/lot linkage, Supplier certificate of conformance, RoHS or other compliance declarations, Other
• Choose the inspection and test methods you will insist on before release from the seller Options: Visual inspection and marking verification, X-ray analysis, Decapsulation and die verification, Solderability testing, Electrical functional test, Chemical or material analysis
• Provide an example of a supplier traceability chain you have accepted in the past and why it met your needs.
• Share the shortest acceptable time window for receiving lab results, such as X-ray and electrical test reports, so your team can make a release decision Options: Same day, 24 hours, 48 hours, 72 hours, Up to one week
• Is missing a single certificate of conformance a deal breaker for your team or is acceptance possible with alternate evidence Options: Yes, immediate stop, Depends on independent test results, No, acceptable if tests clear the lot

Alternatives on the table

• Which suppliers, distributors, or internal channels are you actively considering today instead of engaging an external broker? Options: Incumbent broker, Authorized distributor, OEM surplus inventory, In-house sourcing from CMs, Other brokers, Contract manufacturer inventory
• List the concrete conditions under which you would stay with your incumbent option rather than change suppliers.
• Indicate whether anyone on your team has proposed solving the shortage internally without an outside partner Options: Yes, there is a formal plan, Yes, informal suggestions only, No one has proposed it, Undecided
• Select the reasons that would make you consider switching away from your current approach Options: Faster delivery, Stronger testing and traceability, Lower landed cost, Higher lot reliability, Simpler contract terms, Single point of contact
• Given these constraints, are you prepared to engage an external broker and run a pilot order immediately if they meet your testing and delivery window Options: Yes, ready now, Yes, with a pilot order, Need internal approvals first, Not ready

Exactly what an order must include

• Name the single acceptance test you will run on every incoming lot no matter the source Options: Electrical verification, Functional test, X-ray for internal anomalies, Visual and marking verification, Decapsulation and die match
• Choose the packing and shipment priorities that reflect how these parts are consumed on your floor Options: Protective individual packaging, Serialized labeling and lot linkage, Humidity and environmental control, Expedited carrier, Palletized bulk, Other
• Provide the minimum acceptable lot size and any required quantity breakdowns you need for production planning.
• Rate how critical electrical testing is for these parts in your acceptance decision Options: Critical, Important but not mandatory, Helpful but optional, Not required
• State the packaging and traceability deliverables you require to appear on the packing list and certificate package
• Would split lots or partial shipments prevent you from placing the order if you cannot accept them Options: Yes, cannot accept split lots, Maybe, needs prior approval, No, split lots acceptable

Who owns logistics when timing matters

• When a shipment misses the planned pickup, which internal escalation path activates for you and how long before it halts production
• Pick the customs or documentation items that most frequently cause delays for your shipments Options: Commercial invoice inaccuracies, Missing certificate of conformity, Incorrect HS codes, No end-use statement, Incomplete packing list, Other
• Describe the named owners or roles you expect for each step of shipping, customs clearance, and delivery confirmation
• Estimate the lead time variance you can tolerate for expedited or emergency shipments Options: Within expected 0-12 hours, Up to 24 hours, 48-72 hours, More than 72 hours
• Is there any shipping constraint that would make you cancel the order even if the parts pass testing and match traceability Options: Customs hold longer than 72 hours, No required temperature or humidity control, Carrier cannot meet delivery window, No, nothing would cancel

Can you meet the practical gates

• Do you have regulatory approvals, internal audits, or compliance gates that must be completed before receiving last-time buy inventory? Options: Yes, formal approval required, Yes, advisory review only, No approvals required, Unsure
• Identify who in your organization owns API or system integrations for order, shipping, and traceability data Options: IT/integration team, Supply chain IT, ERP owner, No owner yet, Other
• Confirm whether your quality team can accept third-party lab results electronically within 48 hours for a release decision Options: Yes, No, Only after manual review, Depends on report format
• Outline the headcount or specialist skills your team can commit to managing urgent buys and incoming inspections this month
• Tell which internal systems will need documents or records from the seller for traceability and where you will upload them Options: ERP, Quality management system, PLM, WMS, Custom internal portal, Other
• Assuming any of these readiness items are missing, can you still proceed under a conditional acceptance plan with defined mitigations Options: Yes, with defined mitigation, No, cannot proceed, Maybe, needs executive approval

If we clear the blockers, will you move

• Imagine we deliver verified samples and full test reports within 48 hours, what would stop you from moving forward immediately?
• Identify the commercial terms that would let you sign a purchase within 72 hours Options: Net 30 payment, Wire on delivery, Purchase order with COA required, Pilot order with payment holdback, Escrow arrangement for new vendors
• Give the typical budget approval time once samples and certificate packages meet your criteria Options: Same day sign-off, 1-3 days, 4-7 days, More than a week
• Share who has final signatory authority for a preferred-supplier commitment and the typical approval steps your organization follows Options: Procurement director, VP operations, CFO, Cross-functional committee, Other
• Will a short pilot order with full traceability and testing be sufficient to finalize a preferred-supplier commitment for your team Options: Yes, will commit after successful pilot, Yes, subject to price negotiation, No, need longer evaluation, Unsure

• Quality & Sourcing Overview

• Confirm the current state and its cost
• You confirm that the demonstrated sourcing options for your listed parts remove the immediate production risk you described.
• Provide sample inspection package for the demonstrated lots, including visual report, X-ray images, electrical test summary, and certificate of conformance within 48 hours.
• You accept the inspection evidence and traceability artifacts as sufficient for initial acceptance of the demonstrated lots.
• Map sourcing network to your part scenarios
• Produce a firm lead-time and delivery schedule for the quoted lots, including pickup and arrival dates, within 72 hours.
• Share up to three priority part numbers with required quantities, target delivery dates, and any specific authentication criteria before the session.
• You agree on the minimum inspection evidence and firm lead times required to move a lot into purchase consideration.
• Demonstrate multi-step inspection and testing on the sample lots
• Confirm your acceptance criteria for incoming lots and indicate any additional traceability fields required for your records.
• Review traceability documentation and certificates
• Confirm expected lead times and delivery sequencing
• Schedule a follow-up decision session after inspection packages and lead-time plans are delivered.
• Validate fit to your needs

• Quality & Sourcing Overview (Solution Experience)
• Quality & Sourcing Overview Deck
• Quality & Sourcing Solution Brief

• meeting
• slides
• document

• Source and procure hard-to-find parts
• Spot buy order fulfillment
• Production-quantity fulfillment
• Last-time buy program execution
• Visual inspection and lot segregation
• X-ray package and internal inspection
• Decapsulation and die-level analysis
• Electrical functional verification to specification
• Solderability and surface-finish testing
• Traceability and chain-of-custody documentation
• Certificate of conformance issuance
• Same-day quote and availability report
• AS6081/AS6171 compliance evidence package
• Secure packaging and rapid shipment (48–72 hr)

Source and procure hard-to-find parts

• Do you have exact manufacturer part numbers (MPNs) or authorized cross-references for the parts you need? Options: MPNs provided, Cross-references provided, Only part descriptions, No identifiers; need sourcing help
• Specify required quantities by MPN and indicate acceptable alternate quantity breaks (e.g., full reel, 100 pcs, 10 pcs). Options: Full reel, Partial reel quantities allowed, Any break acceptable with notice
• List any critical part markings or date-code constraints that would make a lot unacceptable (e.g., specific manufacturing date ranges, lot code prefixes).
• Provide maximum acceptable lead time from order confirmation for these hard-to-find parts. Options: <24 hours, 24-72 hours, >72 hours negotiable
• Confirm regulatory or export constraints that affect sourcing (RoHS compliance required, embargoed countries excluded, ITAR or ECCN restrictions). Options: RoHS required, Export-restricted locations excluded, No special constraints, Other (describe)
• Indicate preferred source types to prioritize (OEM excess, contract manufacturer excess, authorized distributor returns, global market inventory). Options: OEM excess, Contract manufacturer excess, Authorized distributor returns, Global market suppliers

Spot buy order fulfillment

• Which MPNs and quantities are being requested as spot buys and which of those must ship immediately to prevent line stoppage?
• How many distinct lot numbers per MPN are acceptable for a single spot-buy order (single lot only, up to 3 lots, any lot with CoC)? Options: Single lot only, Up to 3 lots, Any lot with Certificate of Conformance (CoC)
• Estimate whether you accept partial shipments to cover immediate needs with balance shipped later. Options: Partial shipments allowed, Partial allowed with minimum % per shipment, Full quantity only
• Identify the incoming inspection gating required before shipment release for spot buys (visual only, visual + X-ray, electrical verification). Options: Visual inspection only, Visual + X-ray, Electrical functional verification, Custom inspection plan
• Indicate the documentation you require with spot-buy shipments (purchase order reference, lot traceability sheet, CoC, test reports). Options: PO reference, Lot traceability sheet, Certificate of Conformance, Test reports (X-ray, electrical)
• Provide preferred payment and billing timing for spot buys to enable immediate release (net terms, wire on release, letter of credit). Options: Wire on release, Net 30, Net 7, Other

Production-quantity fulfillment

• Are production quantities required to be delivered in a single shipment or staged over a delivery schedule? Options: Single shipment, Staged deliveries, Mixture (first tranche urgent)
• When is the first delivery required to avoid production disruption (specific date/time or maximum lead time in hours)? Options: Within 24 hours, Within 48 hours, Custom date (provide)
• Who will be the receiving contact and which role on your side signs for lot release at the dock (name, email, acceptance authority)?
• Select incoming quality inspection level for production runs (AQL sampling plan, 100% inspection, or custom critical-characteristic checks). Options: AQL sampling, 100% inspection, AQL with critical-characteristic 100%
• State any preferred packaging and labeling conventions for direct production feed (kitted labels, bin codes, JIT kanban cards).
• Indicate whether you require lot segregation and dedicated bins on-site for production lot tracking. Options: Yes, dedicated bins required, No, bulk acceptance allowed, Case-by-case

Last-time buy program execution

• Attach or list BOM lines and forecasted lifetime consumption for each last-time buy candidate (MPN, annual usage, projected lifetime demand).
• Describe required remaining shelf-life or warranty period on last-time buy inventory (minimum months remaining at shipment). Options: Full manufacturer shelf-life required, Minimum 12 months remaining, Minimum 6 months remaining, As-is with disclosure
• Choose allocation preference if supply is limited (pro rata across POs, prioritized list, earmarked lots per PO). Options: Pro rata allocation, Prioritized release list, Earmarked per PO, First-come first-served
• Enter any constraints on rework or repackaging for last-time buy parts (factory sealed only, re-reel allowed, rebagging allowed with documentation). Options: Factory sealed only, Re-reel allowed, Rebagging allowed with documentation, Custom instructions
• Outline acceptance plan for aging inventory (acceptance thresholds by date-code, visual inspection exceptions, electrical retest policy).
• Indicate whether consignment storage, staged deliveries, or vendor-managed inventory are acceptable for last-time buy stock. Options: Consignment acceptable, Staged deliveries only, Vendor-managed inventory acceptable, None

Visual inspection and lot segregation

• Name visual defects that are automatic rejects for you (e.g., bent leads, wrong package marking, delamination).
• Give acceptable thresholds for cosmetic or non-functional defects per lot (specific count, percentage, or zero-tolerance). Options: Zero defects allowed, <=0.1% defects, <=1% defects, Custom threshold
• Define required lot segregation on arrival (quarantine area, sealed bags with lot ID, separate suspect-bin handling). Options: Quarantine with seal and tag, Seal and tag only, Immediate put-away allowed
• Would you require photographic evidence of visual inspection and a sample report with lot headers before shipment? Options: Yes, full lot photography, Yes, sample images with report, No
• Will you accept documented rework of visual defects and what rework documentation is mandatory (rework report, before/after photos)? Options: No rework accepted, Rework allowed with full report, Case-by-case approval
• Indicate whether you require segregation by date-code, manufacturer, or country-of-origin on delivery labels. Options: Segregate by date-code, Segregate by manufacturer, Segregate by country-of-origin, No segregation required

X-ray package and internal inspection

• Select which X-ray inspection goals are required for your parts (package-level pass/fail, internal delamination, BGA ball-attach integrity). Options: Package-level pass/fail, Internal delamination detection, BGA ball-attach integrity, Custom criteria
• State the minimum X-ray image resolution and preferred file format for delivered images (TIFF, PNG, proprietary report). Options: TIFF high-resolution, PNG standard, PDF report only, No images required
• Attach lot IDs or ranges that must receive X-ray and specify 100% or sample-based inspection. Options: 100% of lots, Sample per AQL, Only suspect lots
• Describe defect classification and reject thresholds for X-ray findings (critical/major/minor definitions and action required). Options: Critical-only rejects, Critical + major rejects, Custom classification
• Choose whether you require inspector metadata on X-ray reports (operator ID, machine serial, timestamp). Options: Include full inspector metadata, Image-only reports, Optional metadata
• Indicate any ancestral X-ray comparison requirement (compare to manufacturer-supplied golden image or previous lot image). Options: Compare to golden image, Compare to previous lot, No comparison required

Decapsulation and die-level analysis

• Specify which MPNs require decapsulation and die-level analysis (list MPNs and suspected failure modes).
• List expected deliverables from decapsulation (die micrographs, metallurgical cross-sections, wire-bond evaluation, failure analysis report). Options: Die micrographs, Cross-section images, Wire-bond inspection, Full failure analysis report
• Provide acceptable turnaround time for decapsulation and die analysis on a per-lot basis. Options: 24-48 hours, 3-5 business days, Custom SLA
• Indicate whether you require destructive analysis authorization per lot and how many sample units are approved for decapsulation. Options: Destructive analysis allowed with approval, No destructive analysis allowed, Specify sample count
• Describe reporting detail required for die-level anomalies (micrograph annotations, measurement overlays, defect severity classification).
• Indicate whether decapsulation results should trigger downstream actions automatically (hold, reject, electrical retest). Options: Auto-hold on anomaly, Auto-retest required, Case-by-case

Electrical functional verification to specification

• Identify the electrical tests required for each MPN (parametric tests, functional burn-in, continuity, threshold levels tied to datasheet parameters). Options: Parametric tests (V/I), Functional verification to datasheet, Burn-in tests, Custom
• Specify the acceptance thresholds tied to the original manufacturer datasheet for electrical characteristics (e.g., Vth, IDSS, timing tolerances).
• State required sample size for electrical verification per lot (100% test, sample per AQL, functional spot checks). Options: 100% tested, AQL sampling, Spot checks only
• Provide maximum allowed failure rate on electrical verification that still permits lot acceptance. Options: 0% failures allowed, <=0.1% failures, <=1% failures, Custom threshold
• What acceptance criteria will validate electrical verification (test logs, summarized pass/fail reports, raw instrument data files)? Options: Summarized pass/fail report, Raw test data with timestamps, Both summarized and raw data
• Indicate whether you require witnessed testing or remote access to test benches and logs during verification. Options: Witnessed testing required, Remote access to logs only, No witness required

Solderability and surface-finish testing

• Which solderability standards or methods should be used (e.g., wave-solderability, wetting balance, microsectioning)? Options: Wave-solderability, Wetting balance, Microsectioning, Custom method
• Indicate required acceptance criteria for surface finish and solderability (wetting angle, percent wetting, solderability pass/fail). Options: Wetting angle threshold, Percent wetting threshold, Pass/fail per IPC criteria, Custom
• Provide the number of samples per lot to be tested for solderability and whether retest is allowed for marginal lots. Options: Samples per AQL, Fixed sample count (specify), 100% retest allowed on request
• State whether surface finish analytics (e.g., nickel corrosion checks, finish composition testing) are required alongside solderability. Options: Finish composition required, Corrosion testing required, Only solderability required
• Describe the reporting format you require for solderability tests (pass/fail certificates, micrographs, numeric metrics). Options: Pass/fail certificate, Micrographs attached, Numeric metrics included
• Indicate if you require rework authorization paths for parts that fail solderability (repair and re-test allowed, reject only). Options: Reject only, Repair and re-test allowed with report, Case-by-case

Traceability and chain-of-custody documentation

• Indicate the traceability artifacts you require per lot (original manufacturer lot code, supplier lot code, purchase history, shipping chain). Options: Manufacturer lot code, Supplier lot code, Purchase history, Full chain-of-custody ledger
• Specify the minimum traceability timeline you need (documents covering entire lifetime of the lot back to OEM, last 3 owners, or since last known good source). Options: Full history back to OEM, Last 3 owners, Since last known good supplier
• Provide required formats for traceability deliverables (CSV lot manifest, PDF chain-of-custody, serialized reports). Options: CSV manifest, PDF chain-of-custody, Serialized trace files, Other
• Identify any ERP or inventory system integration points where lot traceability must be uploaded or synchronized (your current system name or 'manual upload'). Options: Manual upload, API integration required, CSV import to your ERP
• What evidence will validate chain-of-custody for delivered lots (signed handoff logs, timestamped scanned docs, notarized transfers)? Options: Signed handoff logs, Timestamped scanned documents, Notarized transfers, Digital ledger export
• Indicate whether serialized unit-level traceability or lot-level traceability is required for these parts. Options: Serialized unit-level, Lot-level only, Mixture (some SKUs serialized)

• Purchase Agreement / Order Confirmation
• Inspection & Acceptance Terms
• Certificate of Conformance & Traceability Deliverables
• Payment Terms & Invoicing
• Non-Conforming & Counterfeit Remedies
• Warranty & Limitation of Liability
• Export, Customs & Shipping Compliance

• Post-Delivery Go-Live Health Check
• First Inspection and Outcome Review
• Quarterly Post-Delivery Quality Review

• Close or escalate unresolved claims with a named resolution timeline and milestone dates.
• Provide revised and complete traceability records and certificates for the listed lots within the agreed timeline.
• Issue return authorization and initiate disposition for failed lots where remediation is not feasible.
• Publish a corrective action plan for each root cause identified, with target evidence due dates for closure.
• Confirm and calendar the dates for committed follow-up shipments and communicate any risks to the buyer's production schedule.
• Trend analysis of inspection outcomes
• Confirm whether the non-conforming lot rate and traceability completeness rate are meeting targets recorded in Commercial & Acceptance Terms and Order Scope, or document required escalations.
• Identify any recurring supplier or source risks and agree on sourcing or inspection changes to prevent recurrence.
• Ensure all long-running claims have a defined closure plan or are escalated with deadlines.
• Produce the quarterly traceability audit report with sampled evidence and post it to the shared workspace.
• Implement agreed inspection plan changes, publish new sampling criteria, and set an effective date.
• Update the approved sourcing guidance to restrict or flag problematic suppliers where recurring issues were identified.
• Re-confirm commitments and owners
• All delivered lots for the shipment are confirmed received and logged in the platform with supporting documentation.
• Inspection and quarantine process is validated and staff know where to upload results and traceability records.
• Immediate non-conformances and blockers are captured, owners assigned, and remediation actions scheduled.
• Distribute the consolidated receipt and packing log with attached photos and manifests to the shared workspace.
• Schedule any additional sampling or electrical tests identified during the workflow validation within 3 business days.
• Upload chain-of-custody and initial inspection notes for all received lots to the platform record.
• Document quarantine status and temporary containment actions for any suspect lots and set a target date for final disposition.
• Present inspection results versus acceptance targets
• Determine whether the lot inspection pass rate meets the acceptance threshold recorded in Commercial & Acceptance Terms and document any shortfalls.
• Agree remediation actions and deadlines for each failed lot or quality claim so average time to close quality claims moves toward the recorded target.
• Ensure traceability documentation is complete for shipped lots or define a plan and timeline to deliver missing documents referenced in Order Scope.
• Confirm committed follow-up shipments and identify any supply risk mitigations required to meet production needs.
• Traceability and documentation audit
• Confirm physical receipt and documentation
• Traceability documentation completeness check
• Validate initial inspection workflow
• Supplier and sourcing performance review
• Root cause analysis for non-conforming lots
• Open claims and returns closure status
• Summarize early inspection observations and containment
• Open quality claims review and resolution timeline
• Long-term prevention and process updates
• Confirm follow-up supply and delivery commitments
• Open issues, owners, and short-term remediation